Privacy & Data Protection Policy

Hoppiness Pet Care

Last updated: 06.06.2025

At Hoppiness Pet Care, your privacy and the protection of your personal data is a top priority. This Privacy and Data Protection Policy outlines how I collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Hoppiness Pet Care is a UK-based pet care provider. In the course of my work, I collect and process personal data to ensure safe, reliable, and tailored care for your pets.

Data Controller:
Hoppiness Pet Care
📧 Email: Hoppinesspetcare@gmail.com
ICO Registered

2. Lawful Basis for Processing

I process personal data under the following lawful bases defined by UK GDPR:

  • Contractual obligation – To provide pet care services as agreed with you.

  • Legitimate interest – To manage and operate our business efficiently and safely.

  • Legal obligation – To comply with insurance, taxation, and record-keeping requirements.

  • Consent – For optional communication, testimonials, and marketing (you can withdraw consent at any time).

3. What Personal Data We Collect

I may collect and store the following types of information: 


  • Full name
  • Address and postcode
  • Email Address and phone number
  • Payment information (via Tide banking or Stripe)
  • Emergency contact details
  • Veterinary practice and contact info
  • Pet information (name, age, breed, medical history, routines)
  • Access instructions for your home (e.g. key safe codes, directions)
  • Service notes, consent forms, and care agreements
  • Website usage data (via Google Analytics)

4. How We Collect Your Data

I collect data through the following channels:

  • Google Forms – Client intake and booking

  • HubSpot Forms – Online enquiries and website contact

  • Email and WhatsApp – Direct communication with clients

  • Printed forms – Physical records (kept securely)

  • iPhone Notes - During consultations and pet visits

  • Google Analytics – Website traffic and user interaction

  • HubSpot CMS – Website and form hosting

  • GoDaddy – Domain provider

  • Stripe - Payment provider

5. How Your Data is Stored and Protected

Your data is stored securely in both physical and digital formats. Measures in place include:

  • Printed documents stored in a locked drawer with limited access.

  • Electronic files stored on password-protected devices secured with Norton antivirus software.

  • Mobile phone used for client contact is password protected.

  • Information is stored securely within trusted third-party services:

    • Google Workspace (Google Forms, Gmail, Google Maps)

    • HubSpot (forms, CMS, CRM)

    • GoDaddy (domain management)

    • Stripe (payment information)

  • Data collected via this website is protected through HTTPS encryption.

6. How We Use Your Information

I use your information to:

  • Communicate about bookings and care instructions

  • Provide safe and personalised care for your pets

  • Navigate to your home using Google Maps

  • Handle emergencies, including contacting your emergency or veterinary contacts

  • Maintain business records and comply with insurance/legal obligations

  • Improve our website and services via Google Analytics (anonymous tracking)

I will never sell, and will not share your data with third parties except when:

  • You have given consent

  • It is necessary for service provision

  • It is required by law

7. Data Retention

I retain client data only for as long as necessary:

  • Client and pet care data is typically kept for up to 6 years after your last booking (for legal and insurance purposes).

  • Google Analytics data is retained according to Google’s default retention settings.

  • You may request deletion sooner unless we are legally required to retain it.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Rectify inaccurate or incomplete data

  • Erase your data (where applicable)

  • Restrict or object to processing

  • Data portability – request your data in a machine-readable format

  • Withdraw consent at any time (for non-essential uses)

  • Lodge a complaint with the Information Commissioner’s Office (ICO):
    www.ico.org.uk

To exercise any of these rights, please contact Lydia at:
📧 hoppinesspetcare@gmail.com

9. Website Cookies and Analytics

This website uses cookies for:

  • Basic site functionality

  • Tracking site traffic and user interaction via Google Analytics

You can control cookie settings in your browser.

10. Updates to This Policy

I may update this policy occasionally to comply with legal requirements or improve clarity. The latest version will always be available on our website or by request.